How to Make Your Office Space More Productive

Productivity is one of the most common terms used in corporate environment. Productivity is usually defined as the efficient use of resources, labour, capital, land, materials, energy, information, in the production of various goods and services. Greater productivity means doing more work with a same number of resources or accomplishing higher output in term of quality and quantity. Keep in mind that quality and quantity both go hand in hand, one should not sacrifice one for other. Higher productivity directly corresponds to higher motivation, if you and your employee's motivation level is high it is most likely that the productivity level will also be high. If you are struggling with low efficacies and productivity below we are going to high light some key strategies which you can use to enhance the productivity of your office.

Appreciate More

As Margaret Cousins famously said, "Appreciation can make a day - even change a life. Your willingness to put it into words is all that is necessary". Appreciating your employee will not only increase productivity but this will also make your subordinates to trust you more. According to a research published in Harvard Business Review, people are more positive and productive when they are appreciated for their efforts, the article also suggests some ways how to have a positive work environment which are:

  1. Caring for, being interested in, and maintaining responsibility for colleagues as friends.
  2. Providing support for one another, including offering kindness and compassion when others are struggling.
  3. Avoiding blame and forgive mistakes.
  4. Inspiring one another at work.
  5. Emphasizing the meaningfulness of the work.
  6. Treating one another with respect, gratitude, trust & integrity.

Validating the opinions of your employees is also another way of complimenting. It does not mean that you need to do what that person is suggested if that does not fit the plan, but appreciating his input and then logically explaining why that is not the viable option is a great way to appreciate your employee.

Sunshine Works

Incorporating sunlight can significantly lower your electricity bill as you need to use less electric light. Another advantage of sunlight is that it can result in increased productivity. Lack of bright light exposure during the day may result in disruption of the circadian system and lead to feelings of depression, poor sleep quality, lethargy, and even illness. Based on these speculations, it was hypothesized that people working in interior offices would spend less time in their offices and would be less productive than a matched group of people in windowed offices. According to a research, in the offices where sunlight is seen people spent almost 15% more time on work-related tasks than the offices where people were sunlight was not available. Another interesting finding from this research was that the electric energy wastage was much higher (28%) in interior offices where there were no windows. So it is a good idea to incorporate some windows in your office and let that sunshine come in. If you are in a huge building where creating windows is not an option then you can use lights which simulate daylights i.e soft and natural toned lights and LED bulbs instead of halogen. Taking breaks outside to get some sunlight is also a good idea.

Go Green

Greenery usually has a positive effect on our senses and same goes for office workspace. Introducing some greenery and plants can result in increased productivity. A research published in Journal of Experimental Psychology concluded that offices and workspaces where plants where present employees showed almost 15% more productivity and satisfaction. The conducted 3 experiments in pretty big offices and in all of them they observed the same conclusion. Another great research done by NASA suggested that indoors plants significantly lower the organic pollution present in a closed environment. They also suggested that plants should be growing in soil because they also use their roots for the removal of toxic elements. So plants not only increase productivity also at the same time they have great health benefits.

Host More Events

Building a positive work environment is a key to a more productive workspace and one thing that can help you achieve that is to make sure that your employees know each other and take care of each other. Hosting launch or outing events is a great way to give them chance to know more about each other. According to a study done by MIT people who sat at larger launch tables and have more interactions were  36% more productive and have almost 30% less stress levels. Another interesting finding of this research was communication overload i.e where there was less face-to-face interaction people relied on e-mails and that resulted in a huge amount of overload. People were sending emails for tasks that were not of priority but needed to be done. This was causing distraction and less job satisfaction. The research also mentioned that "Accumulating more than 2,000 hours of data — and comparing that data with survey results — they predicted, with 60 percent accuracy, that close-knit groups of workers who spoke frequently with one another were more satisfied and got more work done more efficiently." So its a great idea to host small events and let employees interact with each other more. Another way is to take note of birthdays of your employees and arrange Small party on that day.

Give Them Privacy

Open office space is a trendy concept and pioneerd by Jim Hackett current CEO of Ford Motors. As there are great advantages in open office architecture, it also comes with some compromises. People who create creative content are at maximum risk as there is usually noise present at all time. A study was done by Gensler which concluded that almost 53% of people felt disturbed by others when they are trying to focus. So allowing your employees to have some level of privacy is quite beneficial. One way to give privacy in your open office culture is to dedicate a room or space distraction-free and let people who want to work there for a focused task in that space. It is a good idea to have some sort of time management in place that will dictate the amount of time they can spend in private space.

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